Terms and conditions of entry
In order to participate in a Royal British Legion cycle ride,
you must agree to the following conditions. Please read this page
carefully it contains important information.
1. Deposit
In return for a place on The Royal British Legion's bike
rides, participants must pay an entry fee. A deposit of £140
is due immediately with the completed application form. A further
balance payment is due no later than eight weeks prior to the ride.
This will be £450, payable no later than Friday 8
July.
2. Sponsorship
Participants must also commit to raising a minimum amount
of sponsorship money (£800). This can be paid to The Royal British
Legion at any point prior to the ride, but must be received no
later than eight weeks after the last day of the event (17 October
2011). Failure to meet the minimum sponsorship amount may affect
our decision to allow participants to do the ride again in
subsequent years.
3. Balance of Payment
Failure to submit the balance of the
entry payment eight weeks prior to the event may result
in the participant forfeiting their place on the ride.
4. Age
Participants must be aged 18 or over at the commencement
of the ride to be eligible. Riders between the ages of 16 and 18
may only take part if accompanied by a parent or guardian.
5. Refunds
Should participants have to cancel, the £100 deposit is
completely non-refundable. If the balance has been paid and
participants drop out 6 weeks or more prior to the ride, we will
refund 50% of the balance. If participants drop out between 4 and 6
weeks before the ride, we will refund 25% of the balance. If
participants drop out less than 4 weeks before the ride, we will
not refund the balance paid, but the participant's travel insurance
should cover it.
6. Sponsorship Refunds
Should participants not be able to take up their place on
the ride, all donations or sponsorship already paid to The Royal
British Legion will not be refunded to the participants. Money may
only be refunded directly to the donor on written request.
7. Single Rooms
Unless a single room supplement is paid for at the time of
application, accommodation will be on a shared basis. A rider will
only be placed in a shared room with another person of the same
sex. Should participants wish to share with someone in particular,
we will endeavour to meet their wishes but cannot guarantee
this.
8. Payment of funds raised
All funds raised in the name of The Royal British Legion
must be paid as soon as is practical, but no later than eight weeks
after the last day of the event (see point 2 above). Cheques should
be made payable to The Royal British Legion and
sent to:
Special Events Team, The Royal British Legion, Haig House, 199
Borough High Street, London SE1 1AA
9. Changes
All ferry timings, flights and itineraries are subject to
change. The Royal British Legion cannot be held responsible for
this.
10. Transfers
All transfers to and from the appropriate start point for
the ride you are signing up for are entirely the responsibility of
the participiant.
11. Passports
All participants must be in possession of a valid passport
at the time of travelling. Advice about these matters and related
issues is given in good faith but The Royal British Legion accepts
no responsibility for said advice.
12. Insurance
Travel insurance is mandatory for all participants of The
Royal British Legion's Bike Rides. Neither holiday nor bike
insurance is included in the entry fee. Participants are wholly
responsible for arranging their own insurance. Travel insurance
must cover the entire duration of the ride in respect of, but not
limited to, medical expenses, death, injury, repatriation,
cancellation and curtailment. Travel insurance companies must be
informed of the type of activity in which riders are
participating. Participants should also obtain an EHIC Card which
entitles the bearer to varying levels of treatment whilst in the
EU. Further information can be obtained from the Post Office.
13. Itinerary modifications
While we endeavour to follow the itinerary provided, there
may be exceptional circumstances when this is not possible. We
reserve the right to cancel or modify the itinerary as necessary.
Due to the nature of the rides and the advance planning necessary,
changes may have to be made and The Royal British Legion reserves
the right to do so. Should a material change be necessary, The
Royal British Legion will inform you as soon as is reasonably
possible.
14. Age / Medical considerations
If you are over the age of 65 or if you have any ongoing
medical condition which may be affected by taking part eg
a heart complaint, epilepsy or asthma, must provide a medical
certificate from their Doctor. By agreeing to these Terms and
Conditions, participants are confirming that to the best of
their knowledge their general state of health is good and they take
full responsibility for their health and personal well being. It
should be noted, regardless of the age of participant, that every
care should be made to ensure you are fit enough to take on the
challenge. See the page on training for
tips and hints on how to prepare.
In signing the application form, you are
agreeing to the Terms and Conditions laid out above. If
you are applying on behalf of someone else, please make sure
theyhave read a copy of these Terms and Conditions.
