Business of Conference
Items on the Conference agenda.
Items on the Conference agenda
- Consideration of reports and accounts for the past year
- The Director General’s address to Conference
- Review of the Corporate Plan
- Consideration of Charter Motions proposing amendments to the Royal Charter and Rules
- Consideration of Motions raising matters of general policy
- Nominating for membership of the Conference Committee
- Voting for place of Annual Conference in four year's time
All business of Conference is conducted in accordance with the Royal Charter and the Standing Orders for the Conduct of Annual Conference. Members of the The Royal British Legion can access these documents via our secure membership area.
All decisions of the Annual Conference are reached solely by the votes of Branch delegates.
Charter Motions and Motions
Full details about Charter Motions and Motions can be found in the Royal Charter and the Standing Orders, but a brief description is given here:
Charter Motions may be raised by a two-thirds majority at a meeting of the Board of Trustees, an Annual Meeting of County/District Conference or an Overseas Branch outside of District control.
A Motion may be raised at a meeting of the Board of Trustees, an Annual Meeting of County/District Conference or a Meeting of an Overseas Branch outside of District control.
Motions of Urgency
Motions of Urgency may also be submitted by qualified formations on a matter which arises after the closing date or one that was not known about before the closing date. They may also be raised by a County/District Committee on a matter that arises after the County/District Conference but before the closing date.
At the Conference itself, a qualified formation can raise a Motion of Urgency, submitted to the Conference Committee before the end of the first session of Conference.
A provisional agenda is issued approximately six weeks before Annual Conference, with the Final Agenda available approximately two weeks before. Both will be published on this website when available.
To pass, a Charter Motion requires a two-thirds majority vote from Conference delegates who are present. Charter Motions must then be accepted by the Board of Trustees before they are adopted, while any that require a change to Articles in the Royal Charter must be accepted by the Privy Council.
A Motion requires a simple majority from Conference delegates who are present in order for it to pass. Motions must then be accepted by the Board of Trustees.
Nomination to Conference Committee
The Conference Committee is responsible for the production and distribution of the Agenda for Annual Conference; they consider the admissibility of Charter Motions, Motions, Amendments and Motions of Urgency.
The Committee is also responsible for ensuring all Conference facilities are adequate, and verifying the eligibility of delegates for Annual Conference. They meet a number of times throughout the year.
The Conference Committee is made up of one member of the Board of Trustees appointed by the National Chairman, two members of the Membership Council appointed by the Chairman of the Membership Council, and three members of the Legion elected at the Annual Conference. One member is elected each year and serves for three years. At the end of this time they may stand for election again.
Any member of the Legion wishing to be elected to Conference Committee must be nominated by a County/District or an Overseas Branch outside of District control. Each of these formations may only put forward one candidate.
At Conference, delegates vote for their preferred candidate, with the successful candidate decided by a simple majority.
Place of Conference
The venue in which the Annual Conference is held is decided four years in advance so that there is plenty of time to confirm availability, draw up contracts and make arrangements.
The Conference Committee has the power to withdraw a proposed place of Conference if it does not meet the criteria for holding the Annual Conference.
At Conference, nominated venues may have a space in the exhibition area to publicise their location and facilities. The vote for place of Conference is traditionally taken on Sunday afternoon, to give all delegates the opportunity to visit the exhibition space and make an informed decision. Delegates vote for their preferred venue, with the successful venue decided by a simple majority. The venue must then be accepted by the Board of Trustees.
The Memorial Parade traditionally takes place on Saturday afternoon of Conference. The Parade is made up of a Commander of the Parade, a Parade Marshal, an accompanying band, Standard Bearers, members of the Board of Trustees and Membership Council, as well as all delegates and visitors who wish to join in.
Annual Conference is brought to a close on Sunday afternoon by The Right Reverend Bishop James Necome, National Chaplain to the Legion, who leads Conference through an address, exhortation, the last post and dedication.